KSeF in Poland 2024 - what do we know for sure?

Below we summarize the most important information about the National e-Invoicing System (KSeF) in Poland. The material will be updated as important information becomes available!

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All about KSeF [UPDATE].

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So let's summarize what we know for sure:

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• The Finance Ministry said critical flaws in the system have been discovered, so KSeF will not become mandatory in Poland in 2024.
• This is another postponement - KSeF was previously scheduled to become mandatory on January 1, 2024, and the last effective date was July 1, 2024.
• We do not know the final date for the mandatory use of KSeF. We will inform you when it is announced.
• Entrepreneurs can now optionally use KSeF using commercial solutions or free software from the Ministry of Finance.
• A consultation has been launched, for which businesses and community organizations, among others, can register to participate [Sign up here]
• As Unifiedpost Group and the developers of Banqup software, we are taking part in the consultation and will keep you updated on the progress.

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Mandatory KSeF in 2024? We'll still have to wait

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As recently as late 2023 and early 2024, the Finance Ministry reported that the July date for the KSeF tax obligation would be maintained. However, on January 19, Minister Andrzej Domanski announced that although the KSeF topic had been prioritized, critical bugs had been detected in the application code, affecting the functionality and performance of the system. Once again, implementation of the system has therefore been postponed. Previously, the applicable dates were to be January 1, 2024, then July 1, 2024, among others. According to a Unifiedpost expert quoted in the media, this is a good decision:

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"While it would be in the great interest of not only the state, but also businesses, to implement KSeF as soon as possible, the government cannot afford to launch a solution for which the market is not yet fully ready. According to a study realized by Unifiedpost Group "KSeF. Facts. Concerns. Doubts", more than 40 percent of accountants were afraid that the system would not function properly. These fears, unfortunately, have not been fully dispelled, and the information about the detected errors justifies the rightness of the decision to postpone," Banqup's Krzysztof Pulkiewicz said in an interview with the Infor accountants' portal.

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When will KSeF be mandatory?

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Poland - like all countries in the European Union - is obliged to enable the receipt and issuance of electronic invoices under a unified system by the EU's VAT in the Digital Age (ViDA) directive of December 2022. However, we have until 2028 to implement these recommendations. 

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Most countries approach the implementation of e-invoicing in stages, testing IT solutions or imposing the obligation first on the largest companies. Interestingly, Poland is among the top countries prepared for such a holistic implementation. Ahead of us are the Italians and Hungarians, while the Belgians, French, Spanish and Romanians are planning phased implementations starting in 2024.

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Although the next date has not been announced, based on the minister's words we can assume that the mandatory KSeF will not be introduced in 2024.

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Follow our website and observe the profile on LinkedIn, where we will provide the latest news on the introduction of mandatory KSeF!

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Optional, but it works! It is worth implementing KSeF in your company

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According to experts - quoted in InnPoland, among others - the minister's decision should in no way affect the pace of preparatory work on the part of entrepreneurs, accountants and IT solution providers. This additional time should be used in the most optimal way possible, so that the next KSeF obligation date "does not surprise companies."

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It is worth remembering that entrepreneurs can now optionally use KSeF using commercial solutions or free programs from the Ministry of Finance.

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Check out KSeF Knowledge Base, to implement the solution in your organization as efficiently as possible.

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Those wishing to get involved in developing national solutions related to KSeF can join the Ministry of Finance's public consultation.

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What is the National e-Invoicing System?

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The National e-Invoice System is, in a nutshell, a mandatory invoice database. The system will do away with invoices in the form we are currently familiar with and replace them with a completely new standard of so-called structured invoices, issued and recorded in the form of an XML file available for further automatic processing. They are placed in a single, national IT system, which assigns them a corresponding number and QR code. A structured invoice will be considered issued on the day the issuer sends it to the system. Information about its issuance will be stored in the system for 10 years.

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The main goal of introducing the KSeF is to tighten the VAT system and reduce irregularities, such as tax evasion and operating in the so-called "gray zone.

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What is Banqup?

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Banqup is a convenient tool for entrepreneurs and accountants to manage their company's administrative processes. It allows you to prepare and send outgoing invoices, receive, store and share incoming invoices, and electronically sign documents. Banqup also allows you to plug in any European bank account (thanks to its AiS and PiS licenses) and make payments directly from the platform.

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✉ Write to us or contact our Country Manager via LinkedIn, to learn more about the details.