Collect - one system for all incoming documents

Larger organizations receive thousands of invoices and other documents from their clients each year that need to be sorted... Collect, which automatically processes all incoming documents and matches them to a company's standard, is the answer.  

Large companies receive huge volumes of documents - data from customers, business partners or government institutions. The documents are delivered through various channels, in many formats and using a variety of protocols. 

The need to process them is a time-consuming and costly task. However, this process can be streamlined by using software that provides full automation of the tasks involved in handling incoming documents. The Collect system is just such a solution . 

All documents in one program

Collect operates on the basis of Crossnet, developed by Unifiedpost, which is designed to select and automatically process all documents coming into the company. This solution makes it possible to communicate freely with many business partners using a wide variety of formats, protocols and software types. This is because Crossnet can work with numerous data exchange systems (EDI) and ERP-class programs. It also ensures compatibility with the Peppol European communication platform and billing and tax systems in more than 60 countries. 

Collect receives invoices, orders, delivery confirmations and other documents delivered to the company, and artificial intelligence algorithms read the incoming data and convert it to the formats most suitable for the company - that is, the program user. Regardless of whether the incoming document is in paper form, or saved as a PDF or XML file - it is automatically processed and sent directly to the ERP system in use or any other program used in the company. Incoming invoices will be pre-booked and all documentation will be archived, in accordance with the regulations of the user's country. 

What benefits does Collect bring?

• Above all, Collect provides the company with automatic handling of incoming documentation - standardizing formats and matching with the tool used - ERP system or any other program used in the company
• Implementation of Collect brings the company tangible savings - reduction of time previously spent, among other things, on manual sorting of various types of documents, often addressed to many people and departments of the company; the human and financial resources thus freed can be allocated to other activities, directly related to the strategic business objectives of the company
• all incoming documentation is archived, in accordance with the regulations of the user's country. 

Simplicity of implementation and use

• implementation of Collect does not require changing the software used by the company so far and does not involve the IT department, and the program configuration itself is fast
• A single connection to Crossnet allows communication with multiple partners using different digital data exchange systems.

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Who is Collect for?  

The Collect system can be used by companies using business process management applications, including the most popular ERP systems on the market. The program is designed for organizations receiving a large volume of correspondence from their partners. Companies that handle from about 1,000 invoices or other documents per month will benefit most from the solution.